At Hamilton County Court Records, we value the privacy and trust of every visitor who uses our website. This Privacy Policy outlines how information is collected, used, and managed when you interact with our site, hamiltoncountycourt.org. Our goal is to give visitors confidence that their data is respected and handled with care.
This page is strictly informational. Our website does not provide legal services, certified documents, or any official commitments. We exist only as a resource to help users better understand public and court record information. For certified records or legal matters, visitors should contact official county offices or government agencies directly.
Purpose of This Privacy Policy
This Privacy Policy explains the ways in which our website collects and manages data. We want visitors to understand what information is automatically gathered when browsing, what may be shared voluntarily through email, and how that data is used.
By being transparent, we aim to help users feel comfortable while browsing content on our site. Visitors should know that their personal data is never sold, rented, or shared with outside organizations for marketing purposes.
Information We Collect Automatically
Like most informational websites, certain details are automatically recorded when you visit our pages. These details are not tied to your identity but may include:
- Browser type and version
- Operating system and device type
- Pages you visit on our site
- The amount of time spent on each page
- Referring website links
This data is collected for analytical purposes only. It helps us evaluate how visitors interact with our website and how we can make improvements. None of this information personally identifies you.
Information You Provide Voluntarily
If you contact us through info@hamiltoncourtrecords.org, we may receive details such as your name, email address, or other information you choose to include. These details are only used to reply to your message.
We do not automatically store or subscribe you to any mailing list. Any email sent to us is handled as private correspondence, and the information remains confidential.
How We Use Collected Information
The information gathered from visitors serves specific purposes:
- To improve the usability and content of our website
- To monitor general traffic and browsing patterns
- To respond to inquiries sent by email
- To help detect security issues and prevent misuse
We never use visitor information for advertising or third-party marketing. The details we collect are only used internally to improve your browsing experience.
Cookies and Tracking Technology
Our website may use cookies to provide a smoother experience for returning visitors. Cookies are small text files stored on your device. They allow us to recognize repeat visits and track how content is used.
Types of cookies that may be used include:
- Session cookies – temporary files that expire when you leave the site
- Analytics cookies – used to monitor general traffic patterns
You can disable cookies in your browser settings at any time. This will not stop you from accessing our site, though certain functions may not perform as intended.
Links to Third-Party Websites
Some pages on our site may include links to other websites, such as government portals or court offices. These external websites have their own privacy policies, which may differ from ours.
Once you leave https://hamiltoncourtrecords.org, we are not responsible for how another site collects or manages your information. We encourage you to review the privacy practices of any external site before sharing personal details.
Communication by Email
Our email address, info@hamiltoncourtrecords.org, is the primary way to contact us. Emails sent to this address are only used to reply directly to the sender.
We do not share, sell, or trade your contact details. We also do not send promotional emails, newsletters, or advertisements. If you wish to have your email permanently deleted from our records, you may request this at any time.
Privacy of Children
The content on our site is educational and intended for general audiences. It is not directed at children under 13 years old. We do not knowingly collect personal information from minors.
If a parent or guardian believes that a child has contacted us or shared personal information, they may reach out to us directly to request deletion.
Security Practices
We take steps to protect the limited information we collect. Our website uses industry-standard measures to reduce the risk of unauthorized access or misuse.
Visitors should keep in mind that no online platform can guarantee 100% protection. For this reason, we recommend that sensitive information such as Social Security numbers, bank account details, or confidential legal matters should never be sent to our email.
No Legal Services or Certified Records Provided
Hamilton County Court Records is not an official court website. We do not provide certified copies of documents, legal advice, or probate filings. Our purpose is to share general information about court records and public record procedures in Ohio.
For official requests, certified records, or probate case filings, visitors must contact the Hamilton County Probate Court or other authorized county offices.
Data Retention
Information voluntarily provided through email may be retained temporarily for communication purposes. Once no longer needed, messages may be deleted. Anonymous data collected through website analytics may be stored for a longer period to track trends and site performance.
We retain no personal data for commercial purposes.
Policy Changes
This Privacy Policy may be updated occasionally to reflect new practices or legal requirements. Updates will be posted here with a revised date. We encourage visitors to review this page periodically to remain informed.
Your Privacy Options
Visitors have control over how their data is used by taking simple steps such as:
- Disabling cookies through browser settings
- Avoiding the inclusion of sensitive data in email messages
- Requesting deletion of email correspondence
These measures give users control over how their interaction with our site is managed.
Contact Information
For questions or concerns about this Privacy Policy, please reach out:
Hamilton County Court Records
Website: https://hamiltoncourtrecords.org
Email: info@hamiltoncourtrecords.org
We will do our best to provide clear answers regarding our data practices.