At Hamilton County Court Records, protecting visitor privacy is more than just a requirement—it’s a responsibility. As users increasingly rely on our website for clear and accurate information about probate records, inheritance documents, and public filings in Ohio, safeguarding data becomes a top priority. This GDPR Compliance page explains in detail how we collect, use, and secure information, while also outlining your rights under the General Data Protection Regulation (GDPR).
Although our primary audience is located in the United States, we recognize that visitors may also come from the European Union. Because GDPR applies to all individuals in the EU, we adopt the same principles of transparency, fairness, and accountability to all users, regardless of location. Please note, however, that we are not an official court office. For certified copies, probate filings, or legal assistance, you must contact the Hamilton County Probate Court or another authorized Ohio government agency.
What Is GDPR and Why Does It Matter?
The General Data Protection Regulation (GDPR) is a groundbreaking law introduced by the European Union in May 2018. It establishes strict guidelines on how organizations collect, store, and use personal information. Its main goal is to give individuals greater control over their data while holding organizations accountable for how they manage it.
What Information We Collect
We keep our data collection minimal and focused only on what is necessary to provide a functional website. Information may include:
- Technical data: IP address, browser type, device information, operating system
- Usage data: pages viewed, time spent on site, referral links
- Voluntary submissions: name and email if you contact us directly
We never request Social Security numbers, financial records, or official legal filings. Our mission is to remain a public information resource, not a legal service provider.
Why We Collect This Data
The information we gather is used exclusively to improve your browsing experience and maintain website security. Common purposes include:
- Enhancing site performance and accessibility
- Responding to user questions or requests
- Preventing fraud, spam, and abuse
- Understanding general traffic patterns for SEO optimization
Importantly, we do not sell, trade, or lease personal data to outside parties.
Legal Basis for Processing Information
GDPR requires organizations to have a clear legal reason for collecting and processing data. Our basis includes:
- Consent – when you contact us directly by email.
- Legitimate interest – when analyzing site traffic for improvement.
- Legal obligations – if data must be stored for fraud detection or compliance.
Your GDPR Rights
If you are located in the European Union—or wish to exercise greater control over your personal data—you are entitled to:
- Access – request a copy of the data we hold about you.
- Rectification – correct inaccurate or outdated details.
- Erasure – request deletion of your personal information.
- Restriction – limit the way your data is processed.
- Data portability – request your data in a transferable format.
- Objection – stop processing for analytics or communication.
- Withdraw consent – revoke any previously given permissions.
To exercise your rights, please email us at info@hamiltoncourtrecords.org. We aim to reply promptly.
Use of Cookies
Like most websites, we may use cookies to improve navigation and user experience. Cookies allow us to:
- Recognize repeat visitors
- Track general website performance
- Provide a smoother browsing experience
You can disable cookies in your browser settings. Doing so may limit some site functionality, but your privacy will remain fully protected.
Data Retention Policy
We only retain information for as long as necessary. Examples include:
- Email correspondence – kept only until the inquiry is resolved
- Analytics data – stored in an anonymized form for trend analysis
- Security logs – maintained temporarily to detect threats
We do not keep unnecessary or sensitive information beyond its intended use.
Third-Party Links and Resources
Our site may include links to official Ohio courts, probate offices, or government websites for user convenience. Once you leave our domain, we are not responsible for how those sites manage data. Please review their individual privacy and GDPR policies before sharing information.
Children’s Privacy
We do not knowingly collect data from children under the age of 13. The content provided is intended for adults seeking public record information. If you believe a child has shared data with us, please contact us immediately so we can delete it.
Data Security
Protecting visitor information is a priority. Measures include:
- Encrypted connections (HTTPS)
- Limited access to any stored data
- Continuous traffic monitoring for suspicious activity
- Prompt action in the rare event of a breach
However, users should never share sensitive details such as Social Security numbers or bank records when contacting us.
International Data Transfers
Because our site is accessible worldwide, user data may be stored outside the European Union. Nonetheless, we uphold GDPR standards for all users, regardless of their location.
Independent Resource Disclaimer
It is important to emphasize that Hamilton County Court Records is not a government office. We cannot:
- Issue certified documents
- Provide legal representation
- File official court cases
Our website is purely educational and informational, designed to help users understand the basics of Ohio public records, probate filings, and case searches.
Updates to GDPR Compliance
This policy may be updated periodically to reflect changes in law or best practices. Any updates will be noted with a revised date at the bottom of the page. Visitors are encouraged to review the policy regularly.
Contact Information
For GDPR inquiries, privacy concerns, or general questions, please reach us at:
Hamilton County Court Records
Website: https://hamiltoncourtrecords.org
Email: info@hamiltoncourtrecords.org